at Cocopah Indian Tribe in SOMERTON, Arizona, United States
Job Description
Summary
Under the general guidance and direction of the Tribal Council/Tribal Administrator, the Finance Director is responsible for overseeing the government and enterprises financial operations (except Casino), including, budgeting, forecasting and reporting.
Essential Duties and Responsibilities:
- Work closely with the Tribal Council and Tribal Administrator to provide financial insights and guidance that support the organization’s goals and objectives.
- Ensure compliance with federal, state, and local financial regulations while managing risk and identifying opportunities for cost savings and revenue growth.
- Perform professional-level governmental accounting and supervisory work, preparing financial data for internal and external reporting related to Cocopah tribal fiscal policies.
- Develop work methods and policies to achieve desired results; coordinate with external auditing agencies; advise the Tribal Council and Administrator on budget matters, and monitor the budget on a government-wide basis.
- Instruct and train employees in the finance department to ensure effective financial operations and continuous improvement.
- Safeguard and monitor funds through procedures that ensure accurate documentation of all transactions.
- Verify accuracy of bookkeeping entries, payments, purchases, expenditures, and balances.
- Review and process purchase orders and check requests for all departments and enterprises, ensuring compliance with procurement policies.
- Provide technical assistance to government directors in preparing budget proposals, purchasing policies, travel requests, and other finance-related matters.
- Assist auditors by providing requested financial data and implementing corrective action plans for audit findings, ensuring compliance with regulations.
- Manage tribal payroll in accordance with federal regulations, maintaining payroll files and monitoring the tribal benefits program.
- Assist directors in developing budgets and monitoring all department contracts and grants for fiscal responsibility.
- Prepare and submit program reports for all tribal grants and contracts, ensuring timely submission and compliance with funding requirements.
- Oversee the full life cycle of grants and contracts, including application, budgeting, tracking, and reporting.
- Conduct regular budget-to-actual analysis to track fiscal activity, recommend budget adjustments, and ensure resource availability.
- Update procurement policies to align with federal regulations and verify contractor eligibility through systems such as SAM.gov.
- Manage high-value financial transactions, including bank wires and vendor purchases, ensuring compliance with payment authorization procedures.
- Monitor and analyze daily fiscal activity to prevent discrepancies and recommend financial adjustments as necessary.
- Prepare and supervise the annual Profit-Sharing process, ensuring all required documentation is received and assist in creating individual invoices for qualifying tribal members.
- Conduct daily reviews of cash flows and bank account balances to identify and analyze any major variances.
- Assist in departmental meetings, administrative meetings, and meetings with federal, state, and local agencies regarding grant reporting and monitoring.
- Other duties as assigned.
