Detention Financial Services Specialist

at Yuma County in Yuma, Arizona, United States

Job Description

(Illustrative Only) Receives, tracks, reviews, validates, and codes vendor invoices for payments; pays and assures vendor invoices are made promptly; allocates money according to funding; researches and reconciles financial discrepancies in invoices by collecting and analyzing information; notifies supervisor of any problems and/or concerns; prepares letters to vendors regarding agreement extensions and/or termination notices; coordinates, prepares, and calculates fees, per diem, and/or legal supplies invoices to other agencies (i.e. Department of Corrections, Cocopah, Quechan, Superior Court) and entities; prepares treasurer’s receipts, when necessary; monitors bank accounts, to include electronic transfers of funds; assures accuracy of documentation; investigates questionable/unclear transactions; performs bank reconciliation on group accounts and individual accounts exercising considerable initiative in following-up and assuring office accountability; recommends and makes bank transfers and deposits, as appropriate; accesses reports from various resources, such as Jail Management Database, commissary vendors, bank institutions, etc. to verify transactions; prepares journal entries; audits, imports, and enters data into office accounting software and/or systems; prepares various comprehensive financial and statistical spreadsheets/reports; may assist with coordinating, collecting, and entering data for grant surveys pertaining to prisoners’ statistical records; may participate with various independent auditors pertaining to financial audits; compiles, researches, prepares, and extracts computerized data for various reports, audits, and/or special projects; assists in records retention and destruction of financial records/files; orders, receives, and verifies office supplies; maintains absolute confidentiality of financial data, prisoners and vendors/contracts information, and other associated Sheriff’s Office information; regular and reliable attendance is required; performs other duties as assigned.