at Cocopah Indian Tribe
Job Description
Summary
The HR Administrative Assistant will assist the Human Resource Director, HR staff and Benefits department with complex and specialized administrative tasks including but not limited to reviewing job applications from prospective employees, managing and overseeing records, and generating reports.
Essential Duties and Responsibilities:
- Answers and directs departmental phone calls.
- Receives and distributes office mail.
- Schedules and organizes appointments, plans and supports department-wide information meetings such as new hire orientation, and meetings to announce or discuss changes in policies and procedures.
- Proofreads, types documents and correspondence produced by department.
- Provides administrative assistance to co-workers, as well as Management and Directors with HR related procedures.
- Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
- Assists with preparation of human resource reports such as attendance, new hire, and turnover reports.
- Creates and maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
- Responsible for reviewing applications for entry-level and non-exempt positions; conducts and/or schedules interviews; as needed.
- Responsible for collecting and processing drug screening specimens to ensure compliance with Cocopah’s drug screening program and pre-employment requirements.
- Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
- Responsible for assisting the Benefits department with answering/screening all incoming phone calls, setting up appointments, assisting with faxing or emailing of claim paperwork, filing and maintaining accurate files and assisting with various projects as needed.
- Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Maintains office supply inventory, monitors office supply budget, expenditures and obtains quotes for purchase orders for human resource office.
- Other duties as assigned.
